# Purchase Inventory

##### Purchase Inventory has been updated to improve inventory purchasing management and provide better control over quantities, costs, taxes, discounts, as well as to facilitate tracking stock purchases and related details.

##### **Find Purchase Inventory**

From the menu ****Inventory** → **Purchase Inventory**** , select this option to create a new inventory purchase or update an existing one.

[![Screenshot_19.png](https://kb.easifycloud.com/uploads/images/gallery/2026-04/scaled-1680-/screenshot-19.png)](https://kb.easifycloud.com/uploads/images/gallery/2026-04/screenshot-19.png)


#####  

##### **Search Purchase Orders Items**

**●** Use the **Search** field to type any word related to the item you are looking for.  
● Enter the **Code** if you already know the item code.  
● Choose **Category** to select the category (such as Cars or any other category).  
● Choose **List ID** to select the item name or list.  
● Use **ID1** and **ID2** to narrow your search with extra options.  
● Enter **Purchase Order ID** to search by Purchase Order number.  
● Choose **Bin Location** to search by shelf or storage place.  
● Choose **Location** to search by item location.  
● Choose **Purchase Order** **Item** **Status** (**Available**, **Booked**, **Sold**, **Draft Return**, **Canceled**).  
● Choose **Warehouse** to search inside a specific warehouse.  
● Enter **Purchase Order ID** to search by item record number.  
● Enter **Chassis Number** or **Engine Number** when searching for a vehicle.  
● Choose **Interior Color** or **Exterior Color** if needed.  
● Enter **Model Year** or **Production Year** if required.  
● Choose **Fuel** Type if needed.  
● Choose **Export To Country** to filter by destination country.  
● Choose **Supplier** to search items from a specific supplier.  
● Choose **Purchase Order Status** (**Draft**, **Invoiced**, **Draft Return**, **etc**.).  
● Choose **Order Field** to decide how results are sorted.  
● Choose Order:

- **Ascending**: From smallest to largest
- **Descending**: From largest to smallest

● Choose how many results to show **per page**.  
● Click **Submit** to display the results.  
● Click **Reset** to clear everything and start again.

[![Screenshot_22.png](https://kb.easifycloud.com/uploads/images/gallery/2026-04/scaled-1680-/screenshot-22.png)](https://kb.easifycloud.com/uploads/images/gallery/2026-04/screenshot-22.png)

**Example Search Purchase Orders**

[![Screenshot_23.png](https://kb.easifycloud.com/uploads/images/gallery/2026-04/scaled-1680-/screenshot-23.png)](https://kb.easifycloud.com/uploads/images/gallery/2026-04/screenshot-23.png)

- **Copy / Excel / CSV / Print**: Use these to export the table data. You can copy it to your clipboard, download it as a spreadsheet, or print it.
- **Column Visibility**: Click this to hide or show specific columns to customize your view.
- **POI ID**: Unique identification numbers for each specific item (highlighted in the far-left red box).
- **POID**: The Purchase Order ID associated with these items.
- **Description**: Details the make and model (e.g., Suzuki GSX-R1000R).
- **Status Columns**: Shows if the item is "Available" and the current workflow stage (e.g., "Draft").
- **Chassis & Engine Numbers**: Blank boxes for typing in unique identification codes.
- Dropdown menus to select the **Interior** and **Exterior colors**.
- **Model & Production Year** : Fields to specify the year the vehicle was manufactured.
- **Update Selected** : This saves all the information you just entered into the system. Always click this after making changes.
- **Clear Selection** : This deselects the current rows if you want to start over or cancel your current selection.